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Procedure for the Research Support Fund
This online version is for convenience; the official version of this policy is housed in the University Secretariat. In case of discrepancy between the online version and the official version held by the Secretariat, the official version shall prevail.
Approving Authority: President
Original Approval Date: May 2, 2012
Date of Most Recent Review/Revision: May 17, 2023
Administrative Responsibility: Office of Research Services
Parent Policy: Research Support Fund Policy (11.12)
Research Support Fund (RSF) Grant Allocation
1.00 The ORS (Office of Research Services) will be notified by the RSF Secretariat annually in April of the notional grant amount for the April 1-March 31 fiscal year.
2.00 The ORS will submit an application to the RSF Secretariat by the deadline outlined by the Secretariat.
3.00 The ORS will set institutional objectives with corresponding indicators and target outcomes for the grant.
4.00 The ORS will notify each Faculty annually in April of their forecasted allocation of the notional grant amount and the institutional objectives.
5.00 The RSF will normally be distributed as follows:
a. ORS: 27.5%
b. Faculties (distributed in proportion to their share of tri-council research funding): 56%
c. Library: 12.5%
d. ICT: 2%
e. Faculty of Graduate and Postdoctoral Studies: 2%
6.00 Under exceptional circumstances, as determined by the Vice-President: Research through the Budget Committee, a portion of the RSF may be allocated to support one-time institutional research priorities, with the remaining RSF distribution as in 5.00.
7.00 Each Faculty must provide the ORS a proposed budget for their allocation for the fiscal year, including a description of how their proposed indicators will advance the institutional objectives no later than May 30. A template will be provided by the ORS for budget completion. Failure to submit this material by the deadline will result in forfeiture of the funds, which will revert to ORS for redistribution according to 5.00.
8.00 No later than June 15, the ORS will either approve the proposed budget or request modifications.
9.00 By August 30, the ORS will transfer the Faculties their allocations.
10.00 By April 30, each Faculty must complete an annual report using the template provided by the ORS, and provide a statement of account. All funds must be spent in the April 1-March 31 fiscal year. Should a faculty have residual funds, that amount will be deducted from the subsequent year’s allocation, with those funds redistributed according to 5.00.
11.00 By June 30, the ORS will submit the Institutional Outcomes Report to the Research Support Fund Secretariat.