Senate Divisional Councils

• Chair: Maria Cantalini-Williams, Dean, Faculty of Education

Composition

11 or 12 voting members:

1. All full-time faculty members of the Faculty of Education.
2. Two part-time contract teaching faculty (CTF) representatives elected by and from the CTF of the Faculty of Education.
3. Dean of the Faculty of the Education.
4. Two Teacher Education Candidates (one for each program in the faculty).
5. One representative from the Teacher Education Advisory Committee (TEAC; may be one of the full-time faculty members*).

Non-voting members:

1. Administrative manager for the Faculty of Education.
2. Field experience officer.
3. Administrative assistant to the dean.
4. One elected staff representative.
5. The university registrar of designate.
6. Faculty of Education admissions liaison officer.
7. Education librarian.

Quorum

Six voting members out of 11 or seven voting members out of 12, depending on TEAC representation (see above).

Approved by Senate on Oct. 11, 2009.

Revisions approved by Senate on Nov. 11, 2009.

There shall be a Graduate Faculty Council of the university, which is responsible to Senate.

• Chair: Brent Wolfe, Associate Vice President and Dean, Faculty of Graduate and Postdoctoral Studies.

Membership

The membership of this council shall include:

• a) The dean of the Faculty of Graduate and Postdoctoral Studies, who shall be the chairperson of this council.
• b) The associate dean(s) of the Faculty of Graduate and Postdoctoral Studies.
• c) One graduate coordinator from each department or faculty (in the case of Education, Music, Social Work, Luther and Laurier Brantford) offering a master's or a doctoral program. Where departments / faculties offer both a master's or a doctoral program, there is to be only one administrative representative from the department or faculty.
• d) One full-time member of the graduate faculty to be appointed or elected annually by each department or faculty (in the case of Education, Music, Social Work, Luther and Laurier Brantford) offering one or more graduate programs.
• e) One full-time graduate student from each faculty offering a master's or a doctoral program, one from Luther and one from Laurier Brantford. The student representative from each faculty within the university is to be elected or appointed annually by the Graduate Students' Association. The student representative from Luther is elected or appointed by the Martin Luther University College Student Association.
• f) The deans of each faculty, Martin Luther University College, and Laurier Brantford (non-voting observers).
• g) The university librarian (non-voting).
• h) The university registrar (non-voting).
• i) The manager of graduate administration (non-voting).
• j) The directors of joint graduate programs (non-voting, observers).

Quorum

A quorum for all meetings of Graduate Faculty Council shall include 1/2 of the voting members.

Alternate Delegates for Appointed or Elected Representatives

If an appointed or elected member is unable to attend a meeting, he or she may request an alternate to attend the meeting. Such alternate may participate fully in all discussion, but may not vote per Senate By-Laws.

Powers and Duties of the Graduate Faculty Council

The Graduate Faculty Council shall consider all questions relating to the academic quality of graduate studies within the university and, without intending to restrict the generality of the foregoing, shall receive and debate recommendations, proposals or motions submitted by departments, faculties, schools, or the dean of graduate studies. More specifically, the Graduate Faculty Council shall:

• a) Make recommendations to the Senate with respect to rules and regulations for the government, direction and management of graduate studies at the university;
• b) Make recommendations to the Senate with respect to any changes in rules and regulations pertaining to graduate studies;
• c) Consider all new graduate courses and all proposed changes in existing graduate courses and make recommendations to Senate thereon;
• d) Consider, study, and review all proposals for new graduate programs, and make recommendations to Senate thereon.

Approved by Senate May 31, 2004; revisions approved by Senate Jan. 10, 2012 and May 28, 2013.

• Chair: Bruce McKay, Dean, Faculty of Human and Social Sciences.

Composition

The membership of the Faculty of Human and Social Sciences Divisional Council is as follows:

1. The dean of the Faculty of Human and Social Sciences. The Dean will chair the council.
2. All full-time faculty members in the Faculty of Human and Social Sciences.
3. One member of Brantford administrative staff elected by and from Brantford administrative staff.
4. Three undergraduate student representatives who shall be elected by and from within the Faculty of Human and Social Sciences.
5. One graduate student representative as selected by the department/program from within the Faculty of Human and Social Sciences.
6. Part-time contract teaching faculty (CTF) representatives:
   • CTF members elected by the CTF members in each Faculty of Human and Social Sciences program or department (one member from each department with fewer than 10 full-time faculty; two members from each department with 10 or more full-time faculty).
7. Brantford campus librarians.
8. The university registrar or designate (non-voting).
9. Coordinator, Academic Development and Assessment (non-voting).
10. Manager, Brantford Recruitment Services (non-voting).
11. The dean of students, Brantford campus (non-voting).
12. Associate registrar, Brantford (non-voting).
13. Administrative manager (secretary) (non-voting).

Quorum

Quorum shall be eight members, at least 50% of whom must be full-time faculty members.

Approved by Senate Oct. 14, 2014. Revisions approved by Senate Jan. 11, 2016.

• Chair: Bruce McKay, Interim Dean, Faculty of Liberal Arts.

Composition

The membership of the Faculty of Liberal Arts Divisional Council is as follows:

1. The dean of the Faculty of Liberal Arts. The dean will chair the council.
2. All full-time faculty members in the Faculty of Liberal Arts.
3. One member of Brantford administrative staff elected by and from Brantford administrative staff.
4. Three undergraduate student representatives who shall be elected by and from within the Faculty of Liberal Arts.
5. One graduate student representative as selected by and from the students in the graduate programs within the Faculty of Liberal Arts.
6. Part-time contract teaching faculty (CTF) representatives:
   • CTF members elected by the CTF members in each Faculty of Liberal Arts program or department (one member from each department with fewer than 10 full-time faculty; two members from each department with 10 or more full-time faculty).
7. Brantford campus librarians.
8. The university registrar or designate (non-voting).
9. Coordinator, Academic Development and Assessment (non-voting).
10. Manager, Brantford Recruitment Services (non-voting).
11. The dean of students, Brantford campus (non-voting).
12. Associate registrar, Brantford (non-voting).
13. Administrative manager (secretary) (non-voting).

Quorum

The requirements for quorum are:

• a) At least 16 members must be present; and
• b) At least 51% of those present must be full-time faculty.

Approved by Senate Oct. 14, 2014. Revisions approved by Senate Jan. 11, 2016.

• Chair: Scott Gillies, University Librarian.

Composition

Professional librarians who are employed in the library as librarians must always constitute a majority (more than 50%) of the council membership. Should this condition not be met by the membership listed below, the composition of the council must be reviewed by Senate and the number of non-librarian members must be reduced in compliance with this requirement.

• The university librarian, who shall be an ex-officio non-voting member and chairperson of the council;
• All associate university librarians;
• All department heads*;
• All professional librarians who are employed in the library as librarians;
• Two staff members, elected from and by library staff;
• Four faculty members, elected by the University Faculty Council, with each member representing a different university faculty;
• Three students, two undergraduate and one graduate, selected by WLUSU and the Graduate Students' Association.

*Department heads are not necessarily librarians.

Terms of membership for staff, faculty and student members:

• Normal appointment to the Library Council will be for a two-year period. Exceptions may be made to achieve continuity or when a term cannot be completed, for example.

Quorum

55% of membership of which 50% must be librarian members.

Powers and Duties

The Library Council will meet a minimum of three times annually normally in September/October, January and April, and shall:

• Consider and make recommendations to the university librarian and the Senate on library policy;
• Receive reports on the activities of the various library departments;
• Hear reports on developments in the library and information fields in general and, in particular, in the library systems of Ontario universities, and discuss the implications of such developments for the university library;
• Consider future directions of library service and operations;
• Consider any other matters the council deems relevant to the administration and policies of the library.

Operating Procedures

• An official record of the proceedings of the Library Council shall be kept and an annual report of the council's activities shall be made to the Senate by the university librarian;
• Secretary: the library administrative manager or designate shall be present at meetings to record the minutes and help with the agendas of the meetings;
• Copies of the agenda and supporting materials shall be sent by the university librarian to members of the Library Council at least two days prior to a council meeting;
• A meeting of the Library Council may be held at the call of the university librarian, or on written request to the secretary by not fewer than five members of the Library Council with a copy to the university librarian;
• Minutes of Library Council meetings will be forwarded to the university secretary as outlined in article 4.8 of the Wilfrid Laurier University Senate By-Laws and Regulations, and will be posted on the library's website.

Approved by the Library Council on March 26, 2013.

Approved by the By-Laws and Regulations Committee on April 2, 2013.

Approved by Senate on April 16, 2013.

• Chair: Cynthia Johnston Turner, Dean, Faculty of Music.

Composition

• All full-time members of the faculty.
• Two part-time contract teaching faculty (CTF) representatives elected by and from among the CTF of the Faculty of Music.
• The university registrar or his/her designate as an ex-officio, non-voting member.
• Six student representatives: one from each of the following music programs: comprehensive, music education, composition, performance, history and theory, and music therapy. With respect to history and theory, it is understood that the representative would alternate between those two programs from one year to the next. Similarly, the performance representative would rotate from year to year between voice, piano, winds/brass, and strings. Finally, if possible, a balance of first-, second-, third- and fourth-year representatives would be sought, recognizing the fact that most programs begin specialization only in third year.
  • In cases where, in spite of appropriate lobbying, there are no student representatives in a particular music program, the music association may elect a second student representative from another program. The maximum number of student representatives from any given music program is two.
  • The students on council will be elected by the students' Wilfrid Laurier University Music Association (WLUMA) using the same voting procedures as for WLUMA.

Quorum

10 voting members.

Approved by Senate Nov. 12, 2002.

• Chair: Kyle Murray, Dean, Lazaridis School of Business and Economics.

Composition

1. All full-time members of the faculty
2. Part-time contract teaching faculty (CTF) representatives:
   • a) Two elected by and from among CTF of academic units or sub-units, as appropriate, with 10 or more full-time faculty members, or
   • b) One elected by and from among CTF of academic units or sub-units, as appropriate, with fewer than 10 full-time faculty members.
3. Student membership representing at least 10% but no more than 15% of the total council membership. The selection process for student membership on council will be determined by the SBE Student Council in accordance with its by-laws and the SBE Graduate Student Councils.
4. Full-time officers of cooperative education who deal with the business and economics students, including the director of cooperative education and the manager and coordinators of cooperative education in the School of Business and Economics (ex-officio).
5. The registrar or his/her designate, as a non-voting member.

Quorum

30% of the membership of which 50% (of the 30%) must be full-time faculty members.

Approved by Senate June 25, 2002.

• Chair: Anthony Clarke, Dean, Faculty of Science.

Composition

Council membership consists of:

• All full-time faculty members from the Faculty of Science.
• CTF members elected by the CTF members in each Science department (one member from each department with fewer than 10 full-time faculty; two members from each department with 10 or more full-time faculty).
• Three undergraduate students from each department with fewer than 16 full-time faculty members, and four students from those with 16 or more full-time faculty members.
• One graduate student (as appropriate) from each department with fewer than 16 full-time faculty members, and two from those with 16 or more full-time faculty.
• The chair of Geography and Environmental Studies (or designate) as a non-voting member.
• The university registrar and university librarian (or designates) as non-voting members.

Quorum

• 25 members, where 15 members must be full-time faculty members.

Approved by Senate on June 25, 2002.

Revisions approved by Senate on Nov. 11, 2009.

Revisions approved by Senate on Nov. 18, 2015.

• Chair: Robert Basso, Interim Dean, Faculty of Social Work.

Composition

1. All full-time faculty members of the Faculty of Social Work.
2. Two part-time contract teaching faculty (CTF) representatives elected by and from among the CTF of the Faculty of Social Work.
3. The dean of the Faculty of Social Work.
4. The Faculty of Social Work coordinator of admissions and continuing education.
5. The Faculty of Social Work director of practicum.
6. The executive assistant to the dean, in a non-voting staff role.
7. Four practicum instructors.
8. Four MSW students and one Faculty of Social Work PhD student, who shall be nominated by the student body.
9. One official representative of the local branch of OASW.
10. One alumnus of the Faculty of Social Work.
11. The university registrar or designate, as a non-voting member.

Quorum

1/2 of the members of the council.

Approved by Senate June 25, 2002.

• Chair: Heidi Northwood, Provost and Vice-President: Academic.

Composition

1. Chairperson: Vice-President: Academic.
2. Membership: All full-time faculty (excluding Martin Luther University College), the university librarian, and all librarian members of the bargaining unit as defined by the Ontario Labour Relations Board Certificate, number 0477-88-R, dated Oct. 3, 1988 and, all part-time contract teaching faculty (CTF) members of the bargaining unit as defined by Ontario Labour Relations Board certificate number 2704-00-R dated Jan. 10, 2001.
3. Committees:
   • a. Screening Committee of seven persons to set dates of meetings and agendas.
   • b. Nominations Committee of seven persons to propose nominations for all council committees, faculty-at-large members on the Board of Governors, faculty-at-large members on the Senate, faculty representatives on the Promotion and Tenure Committee in accordance with By-law No. 1, and faculty or librarian members on other committees as required by the provisions of the WLU-WLUFA Collective Agreement.
4. The University Faculty Council shall also serve as a forum for the discussion of university-wide issues and may send recommendations to Senate.
5. The council shall be called by the chairperson or upon the written request of at least 15 members of council who shall state the purpose of the call in the written notice. In the latter case, the meeting is to be held within ten working days of the date of the call.
6. Two dates during the year on which meetings of the council might be held, if there were agenda items, will be designated.

Also refer to sections 5.7 through 5.10 of the Senate By-Laws and Regulations.

Approved by Senate Dec. 4, 2001.